GDPR Statement

 New data protection legislation came into force in May 2018 and aims to protect people’s privacy further. The new law applies to all public bodies, businesses and other organisations that process personal data. The legislation comprises the General Data Protection Regulation (GDPR) which came into force on 25 May 2018 and the new Data Protection Act (DPA) 2018 which came into force around the same time. This will provide a single regulation across the European Union (EU) and place obligations on organisations that operate outside of the EU but provide goods or services to EU citizens.

XELEX GLOBAL LTD is focused on GDPR compliance as required under the legislation.

1. Our GDPR principles

• we will process all personal data fairly and lawfully
• we will only process personal data for specified and lawful purposes
• we will endeavour to hold relevant and accurate personal data, and where practical, we will keep it up to date
• we will not keep personal data for longer than is necessary
• we will keep all personal data secure
• we will endeavour to ensure that personal data is not transferred to countries outside of the European Economic Area (EEA) without adequate protection

2. GDPR compliance

As part of our GDPR process, we are reviewing and updating all our internal processes, procedures, data systems and documentation in order to help ensure that we are GDPR compliant.

XELEX GLOBAL LTD will be complying with the GDPR as a controller and processor of data and have been planning and developing a programme of works which will deliver what is required by the legislation. This will involve working with our suppliers and partner organisations to ensure they can meet these obligations.

We will implement the relevant policies and practices to ensure we protect any data handled bythe company– for its employees, customers, suppliers, partners and stakeholders, specifically including the following:

• employees will be made aware of the GDPR and restrictions and obligations within it as may be relevant to them, with the relevant training provided as necessary.
• all new employees joining the company will receive awareness training as part of our induction programme
• suppliers who process personal data on behalf of XELEX GLOBAL LTD have been identified and asked to provide details of their state of compliance with the GDPR and where appropriate agree to new contractual arrangements. Any new supplier will not be taken on unless we are satisfied that they comply with the new data protection regulations

3. Our GDPR actions to date

• our internal project is maintaining a log of GDPR compliance work, which will be available to scrutiny if/when asked
• we undertook a gap analysis of all our business processes where personal data is either held or collected and produced an action plan
• we are reviewing and updating our range of policies, including our Data Protection Policy and Subject Access Requests Policy
• we are updating our privacy policy on our website to incorporate our GDPR obligations. These will be available to view from 25 May
• we have introduced mechanisms to identify a potential personal data breach, how these will be investigated and reported, where necessary within 72 hours
• we are undertaking a systematic review of the personal data we store, manage, maintain, collect, process and control
• we have assessed our lawful bases for processing data to ensure all personal data is processed lawfully, fairly and transparently
• we have introduced legitimate interest assessments where we rely on legitimate interest as the lawful basis for processing any personal data
• we have conducted data mapping of all our processes involving personal data
• we are providing training to our employees and generally raising the awareness and importance of GDPR to our business and their individual responsibilities arising from this
• we are and will continue to look at ways of improving our systems and procedures to better comply with GDPR best practice
• we will continue to monitor our GDPR policy